Welcome to CYO Athletics! At the heart of our programs is the Coach! Every coach has an amazing opportunity to make a difference in the lives of young people. The coach is a teacher of values, skills and life’s lessons. Being a coach is a privilege, a challenge and a responsibility. It is an invitation to serve God and God’s children!
The role of the coach begins by helping young people grow and develop from an inexperienced athlete into tomorrow’s leaders. You accomplish this by modeling Christ-like behaviors as you share experiences with your athletes, patiently teaching skills to all levels of athletes, and treating players with Dignity. Your coaching style, philosophy and personal qualities are instrumental toward helping young people be more Christ-like in they way they live. Your positive guidance can make a difference in their lives. Families entrust you with their child’s care.
Once the season begins, all eyes will be upon the coach! Respect for your opponents, the decisions of the officials and your players are reflective of your character. Sportsmanship begins with you and your example is something your athletes mimic. When you make the effort to be the best you are capable of becoming, you build character. Coaches influence their players and their families long after they end their CYO experience.
Make a Difference! Touch a life! May God guide you along this journey.
Guest Player Reporting
Guest Player Rule – If a team will not have enough players (1 more than the number of players needed to fill the positions at the start the game/match), a guest player may be moved from another team with the following restrictions.
The Guest Player:
1. must be currently rostered on a member CYO team;
2. can be moved up from a lower competition division team, or within the same division if he/she meets the age/grade restrictions of the team;
3. may be moved for no more than two (2) games during the season; (rotate guest players);
4. complies with the number of games per day competition limits expressed in sport specific rules;
5. participation meets the limits outlined in the sport specific rules;
6. are reported to the diocese administration prior to the game;
7. Guest players cannot be used in sanctioned events, CYO playoffs or championships.
If this situation applies to your team, please click the blue Guest Player Reporting button below and enter the athletes information in the form. Coaches, you must have the Team ID which is located on the Official CYO Eligibility Roster online in sportspilot to complete this form. Contact your parish athletic director for a copy of your team roster form or to have them give you the team ID number.
Things Coaches Need to Know
Each section represents about 1,600 CYO participants. A CYO Athletic Director and Staff member are assigned to each section to help with philosophical, administrative and eligibility questions. There also is a member of the Athletic Advisory Committee(AAC) assigned to each section. Visit the Athletic Advisory Committee for details on Section Meetings and contact information.
Click here to visit the Staff Page.
Knowing when the season begins can help you manage the tasks that need to be completed before the start of the season. Knowing when practice begins, games begin, rosters are locked and tournaments are held can give you a road map to a successful season. Visit the sport program pages for the season planners for this information. The first day of practice for each season will be: Fall – July 25, Winter – October 25, Spring – February 22.
Each season a planner is created containing important dates. Visit the sport pages for individual sport planners.
The eligibility of the payers on your team is important to us. If a child is enrolled in a Catholic school or is a member of a Catholic parish, he/she is eligible to participate on a CYO team. If the child is a non-Catholic enrolled in PSR or enrolled in RCIA he/she may be eligible to play, contact the CYO Office of details.
It is expected that the children will play at the parish/school they below. If an athlete’s parish/school has a team that is where he/she should play. An Eligibility Request Form (ERF), must be completed when a child wants to participate on a team in which they are not a parishioner/student. This form must be completed with all the appropriate signatures and given to your Athletic Director so it can be submitted to CYO for review and approval. A child cannot participate in practice/games until the ERF is approved. Visit our Eligibility Center page for forms and more information.
Use the Diocese of Cleveland Parish Locator to identify the program that an athlete is eligible to participate.
Each child must have a current Pre-Participation (physical) form on file with the team before he/she participates in practices or games. One component of the form is a physical exam. A physical exam is valid for 13 months from the date of the exam. You may download the form at the bottom of the webpage.
Before the season start, make sure you review your Eligibility Roster with your Athletic Director. You want to make sure that all of your team members are on the official roster before they play in a game.
Have member-wide Coach and Parent Meetings before each season. This is a great way to get a consistent message to all participating families and coaches. You can talk about your expectations as an Athletic Director, the mission of CYO and your program, practice and season dates, training and fundraising. The coaches meeting should be held 3 weeks prior to the start of practice and the parent meeting 1 week before the start of practice Remember to ask your Pastor come to the meeting to help set the tone for the season!
The CYO also has Coaches Meetings each season. These organizational meetings are very informative and will better prepare you for the upcoming season. Make sure all coaches attend so they can get the latest scoop about the season. Check the calendar for details.
Deadlines are important for a program with more than 22,000 participants. As a coach you will be made aware of registration & roster deadlines by your Athletic Director. Please respect those deadlines. If you miss a deadline, it could impact the ability for a team to be sponsored or for a child to be added to a team roster.
At the end of each season teams in the 6th, 7th and 8th grade as well as the 11-12th and 9-10th grade divisions will have play-off tournaments/competitions. Make sure you view the Diocesan Championships page for information on these tournaments.
General Forms for Coaches
The Eligibility Request Form below is to be used for one individual athlete seeking permission to play on another member’s team. The ERF must be approved by the CYO Office before an athlete is permitted to participate in any practices or games.Eligibility Request Form
The Eligibility Group Form below is only to be used for a group of athletes from the same CYO member seeking permission to play on another member’s team. The ERF must be approved by the CYO Office before an athlete is permitted to participate in any practices or games.Eligibility Request Group Form
Download the ERF Fact Sheet for a quick reference.
The athlete pre-participation form is to be completed and submitted to the Athletic Director before the athlete is eligible to participate in a practice or game. The form contains the physical form, release form and emergency medical authorization information. The complete preparticipation form is valid for thirteen months from the date of the medical examiner’s signature.Preparticipation Form